• "Who to Contact"

    Help Guide

    Human Resources Contact Information

    Dr. Christy Sheard, Director of Human Resources -cshepard@oxboe.com

    Iola Powell, Human Resources Secretary- 241-3154; ipowell@oxboe.com

    *Contact HR for professional leave requests, and certification renewal.         

    Payroll Contact Information

    Belinda Kilgore, Payroll, bkilgore@oxboe.com

    Heather Cruse, Payroll Assistant, hcruse@oxboe.com

    *Contact payroll for questions related to benefits/insurance, employment verifications for income/loan purposes, experience verification for degree, and retirement paperwork.

     Contact bkilgore@oxboe.com or rjordan@oxboe.com for Employee Self-Service concerns and W-2 Concerns

    Please keep in mind that not all personnel will be available during lunch hours and the beginning/end of the business day. Appointments recommended.

     

    Retirement System and PEEHIP - 1(877)517-0020                   

    Retirement System and PEEHIP Website- http://www.rsa-al.gov/

    Retirement System and PEEHIP Member Online Service – https://mso.rsa-al.gov/

    ALL EMPLOYEES MUST ENROLL IN AND USE MEMBER ONLINE SERVICES. This website allows you to make changes to your contact information for RSA/PEEHIP, add a qualifying life event to PEEHIP (ex., birth of a child), etc.

     

    Issue

    Who to Contact for Assistance

    Powerschool

    Local School Administrator or Powerschool contact at school needs to contact 

    Powerschool Content by Role

    Review Resource Link

    Powerschool Resource By Role

    Door Access

    Local School Administrator needs to contact Mr. Burrage

    E-mail and Internet Access, including forgotten user names/passwords AND name changes related to log in/network access (in addition to contacting payroll)

    See Local School Administrator first and local school technology coordinator. If you cannot reset your password or resolve, submit help desk ticket. 

    Education Directory (EdDir)

    Local School Administrator to contact Teresa Shaddix 

    True NorthLogic Login and/or Professional Development

    Local School Administrator and/or  Eric Burrage is our system contact for login information, our system contact for PD is Michael Maniscalco.

    Transportation Questions (Bus routes, drivers, bus numbers)

    Local School Administrator or designee

    District contact: Joey Gallahar, Transportation Supervisor (256)241-3157

    Name/Address Change

     

    Payroll, Belinda Klilgore (Must provide required documentation)

    Absence Management and Time and Attendance including forgotten user names/passwords

    Coming Soon!

    On-the-Job Injury of Employee

    *Student accidents – Please send to Student Services

    Christy Shepard, Human Resources

    Principal/Supervisor needs to send completed OJI form within 24 hours of the injury.

    Student Services, Sara Brewer

    Substitutes (list and certification information)

    Iola Powell, Human Resources  

    Background Check (all OCS employees are required to have a background check)

    Contact Iola Powell, Secretary, Human Resources

     

     

    Request to Post Position(s)

    Email to Christy Shepard and cc: Iola Powell. 

    Resignations

    After submitting to Principal and Superintendent, email to Christy Shepard and cc: Iola Powell

    OCS Supplemental Contracts for Current Employees and Temporary/Part-Time Employee Agreements

    Supplemental: Christy Shepard, Human Resources. Temporary/Part-time: Belinda Kilgore, Payroll. ALL required paperwork for temporary/part-time employee agreements must be turned in at the same time. Do not send incomplete packets to HR

    Local School Administrator

    District Level: W-9 Forms: Submit to Business Office, Michelle Timmons, mtimmons@oxboe.com

     

    Independent Contracts 

    W-9 Forms: Submit to Business Office, Michelle Timmons, mtimmons@oxboe.com

    Federal Loan Forgiveness Forms

    Belinda Kilgore, Payroll

    Employment Verifications for School Systems/ALSDE/or Certification ONLY (ALSDE Supplement Form EXP)

    Belinda Kilgore, Payroll. Requests must be made in writing or via email. 

    Certification Questions

    Christy Shepard, Human Resources

    You may also contact ALSDE certification office for questions related to your status or other requirements. 

    ADA Employee Concerns

    Christy Shepard, Human Resources

    Sexual Harassment Complaints

    Christy Shepard, Human Resources

    Complaints may also be made to the Superintendent

    FMLA/Maternity Leave/Leave of Absence

    Submit required doctor's documentation to Human Resources. Review board policy on requirements. 

    Sick Leave Bank Request and Catastrophic Leave

    Complete and submit forms to Christy Shepard, HR cshepard@oxboe.com

    Catastrophic Leave Information

    Catastrophic Leave Transfer Authorization

    Employment Verifications for income/credit purchases (Home, auto, boat, etc.)

    Belinda Kilgore, Payroll

    Any court document for garnishment, bankruptcy, etc. MAINTAIN CONFIDENTIALITY!!!

    Robby Jordan, CSFO 

    PEEHIP

    NOTE: Employees are required to enroll online upon hire and all TCSS employees should have a Members Online Services account with PEEHIP for address changes or to add a qualifying life event. This does NOT have to be done through OCS.

    1(877)517-0020 - PEEHIP

    Belinda Kilgore, Payroll

    241-3155

    Teachers Retirement System

    NOTE: Employees should have a Members Online Services account. This is the same user name and login used for PEEHIP. This does NOT have  to be done through OCS.

    1(877)517-0020 – Teachers' Retirement System

    Retirement Paperwork Assistance

    NOTE: We will not provide individual calculations for retirement purposes. All employees who are considering retirement should contact RSA directly to set up an appointment to have specific questions answered. We will, however, facilitate the processing of the Retirement Application Packet.

     

    *Appointments required. Forms are available on the RSA website.